Home - Contact 


Mail address

URSI Secretariat, c/o INTEC 
Ghent University 
Technologiepark-Zwijnaarde 126
B-9052 Ghent 

Contact details

phone : +32 (0) 9 264 33 20 
fax : +32 (0) 9 264 42 88


URSI Privacy Statement - Your privacy matters!

Short version

Privacy is a basic right of each individual. Therefore, we want to be your trusted partner and do everything to process personal data with respect and in a correct and transparent manner, to safeguard the privacy of each individual and to prevent misuse of personal data.

URSI is committed to protecting and respecting your privacy.

With this privacy statement we would like to inform you about what personal information we collect, why we do so, how long we keep it, what your privacy rights are and how you can exercise them.

URSI may update its privacy policy from time to time. When these changes affect you and/or your rights, a notice will be posted on our website.

Should you have any questions, please send them to info@ursi.org


Who is protected by this policy?

This privacy policy only applies to activities where URSI, as the data controller, is responsible and accountable for processing your personal information.

We potentially process your personal information when you visit our offices, surf our websites, use our apps, attend our events, ...

Your personal information will always be treated and secured with the utmost care and efficiency, in accordance with this privacy statement and the applicable privacy legislation.

Should you have any questions, please send them to info@ursi.org


What personal information do we collect?

In order to provide our services, we collect personal information. Some is provided to us directly (e.g. when you participate in one of our events, subscribe to our publications, apply to become a member,...).

Personal information: this is information related to an identified or identifiable person, e.g. your name, address, telephone number, email address, date of birth, gender, ... This information remains yours, and yours only. URSI only processes your personal data when that is necessary and relevant.

We collect different types of personal information, depending on the purpose for which we need it.

  • identification information – In cases where we need to be able to identify you, this information enables us to do so.
    • Examples: name, age, visual images (photographs and videos), ID or passport number
  • contact information – This is information we collect to be able to contact you.
    • Examples: email, telephone number, address
  • financial information – In some cases, we need to be able to carry out financial transactions and obligations such as collecting or reimbursing registration fees.
    • Example: bank and payment details
  • education and professional information – In cases were you apply for membership, awards,..
  • connective information – This information is needed to secure and improve our websites, applications and digital services.
    • Examples: IP addresses, web cookies, host information, approximate host location, pages visited

Should you have any questions, please send them to info@ursi.org


Why do we collect your personal information?

URSI processes your personal information in order to comply with all its legal obligations and to offer a correct and complete service in the context of meetings, events, coordination of research or educational activities, membership,...

We ensure that we collect and process the minimum amount of personal information required to meet our obligations and provide our services, such as:

  • legal obligations – In order for us to comply with our legal obligations related e.g. to membership, we might process your personal information.
  • handling of data subject rights – We also need to process your personal information to be able to identify you when URSI handles your data subject request. This is why we ask your date of birth or email address on our consent forms.
  • enhancing of digital experience – We collect user statistics for technical, functional and security improvements of our websites and digital services.
  • information security and audit – We implement, audit and adapt our policies and procedures to protect your personal information accordingly.
  • finance – We process personal information in order to fulfill our financial obligations such as paying or reimbursing of fees,...

Should you have any questions, please send them to info@ursi.org


Who has access to your personal information?

URSI ensures that access to your personal information is limited to employees at the URSI Secretariat who need it according to their job function.

Your personal data can be shared with the members of Member Committees as identified in the URSI Statutes, however we only transfer your personal information to teh URSI Member Committees when this is necessary to meet our obligations and provide our services to these URSI Member Committees.

Should you have any questions, please send them to info@ursi.org


How long do we keep your personal information?

We keep or use your personal information for the duration necessary to meet the purposes for which we collected it, as explained in this privacy statement. We will delete your personal information if it is no longer needed, has no more relevance, or is simply outdated.

Should you have any questions, please send them to info@ursi.org


How do we protect your personal information?

We have implemented various technical and organizational measures to ensure your information is protected against unauthorized access and non-authorized modification, publication or removal.

These are the most important technical and organizational measures:

  • We regularly audit & evaluate our methods in order to avoid data loss, including loss of personal information.
  • By using computer facilities hosted by Ghent University, we have implicetly implemented various security technologies & techniques that defend us against both inside & outside attacks.
  • We regularly evaluate our practices regarding the collection, storage and processing of information, including logical & physical security measures, such as protection against unauthorized access to information (systems).

We can’t reveal in detail how we protect your information as we must protect our own information and intellectual property as well.

Should you have any questions, please send them to info@ursi.org


What are your privacy rights?

Would you like to access your personal details or receive a copy? Or would you like to edit your details, delete or restrict their usage, or adjust your email preferences? Just let us know by postal mail or email (info@ursi.org).

Please describe your question as accurate as possible when contacting us. To completely verify your identity, we could ask for additional information such as a copy of your identity card (front only).

The URSI Secretariat commits itself to provide an answer within the legal term of 30 days.